Daily Organiser & Timetabler
Salary:$85,500.78 plus super
Type of School:
Independent Christian School in Melbourne’s South-East
Contract Type:
Ongoing, Full Time
Start:
Negotiable
About the School
HARKE has partnered with a well-established Christian school in Melbourne’s south-eastern suburbs that is committed to developing Godly generations with humility, empowerment, authenticity, respect and tenacity at the centre of its mission. The school offers a Christ-centred, community-focused environment where staff model Christian values and contribute to a supportive, purpose-driven workplace. Educators and support staff benefit from a collaborative culture, opportunities for growth, and a strong sense of shared ministry across Primary and Secondary.
About the Position
This full-time role reports to the Deputy Principal (Secondary) and is responsible for overseeing the College timetable across Primary and Secondary, managing daily staffing allocations, and coordinating short-term cover for staff absences. The position requires availability from 7:30am each morning, excellent organisational capability and attention to detail, and a strong commitment to Christian faith and practice. The role includes 4 weeks of annual leave, negotiable school holiday arrangements, and access to a mobile phone for work purposes. Leave is not permitted during term time due to the operational demands of the position.
Skills and Responsibilities
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Plan, manage, and maintain the College timetable across Primary and Secondary, ensuring accurate allocations and timely updates.
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Coordinate daily staffing needs, including absences, extras, in-lieus, CRT bookings, and communication through SEQTA.
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Ensure the safety and welfare of students by maintaining accurate records of staff and student attendance and supporting compliance processes.
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Communicate effectively with leadership, staff, CRTs, parents, and relevant departments to ensure smooth daily operations.
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Collaborate with leadership on staffing implications, curriculum changes, camps, excursions, and school events, providing proactive solutions and maintaining high operational standards.
Requirements
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Demonstrated experience as a Daily Organiser and/or Timetabler.
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Strong organisational skills, attention to detail, and ability to work under pressure.
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Confident using SEQTA or similar school management systems.
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Christian faith commitment and alignment with the school’s purpose and values.
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Full Australian working rights.
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Two referees and completion of HARKE onboarding for safeguarding.
Who We’re Looking For (5 Key Points)
The successful candidate is someone who:
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Has previous experience managing complex timetabling and daily organisation in a school environment.
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Thrives in a highly detail-oriented, fast-paced operational role where accuracy is critical.
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Is available on campus before 7:30am and understands the importance of early-morning organisation.
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Works collaboratively with leadership and staff, communicating clearly and calmly under pressure.
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Demonstrates strong Christian faith, integrity, and a commitment to contributing positively to a Christ-centred community.
HARKE Recruitment
Working with HARKE Recruitment offers several key advantages:
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Streamlined recruitment process for a hassle-free experience
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Time-saving methods to accelerate your job search
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Direct contact with hiring managers and school leaders for clear and fast communication
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Comprehensive interview preparation support and ongoing assistance
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Opportunities for professional development within the education sector
How to Apply
To apply for this role, click APPLY or contact Paige on 0492 989 093 for a confidential discussion. Visit our website for more information.